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BYLAWS OF THE
CRYSTAL SPRINGS SUBDIVISION
HOMEOWNERS ASSOCIATION
I. PURPOSE
SECTION 1 PURPOSE: The Crystal Springs Homeowners Association (hereafter referred to as Association) is an organization whose
purpose is to promote a safe and caring neighborhood, to provide a means for working together to solve neighborhood problems,
to provide maintenance of common areas of the subdivision, and to enforce the Covenants of the subdivision.
II. MEMBERSHIP
SECTION 1 ELIGIBILITY: Any person owning property within the subdivision will be required according to the current Crystal
Springs Covenants to become a member by paying current annual dues.
SECTION 2- AUTHORITY: The membership is the source of all authority within the Association. This authority is exercised by
the majority vote at meetings and by proxy vote prior to meetings of the Association.
SECTION 3 VOTING RIGHTS: Each resident household property owner represented by at least one member in good standing is entitled
to one vote per property on all matters brought before the membership.
SECTION 4 RESPONSIBILITY: The membership will elect the Officers and the Board of Directors of the Association, delegate
appropriate authorities so that the business of the Association can be conducted in the intervals between membership meeting
and present, consider and vote on matters of interest or concern to the neighborhood.
III. DIRECTORS AND OFFICERS
SECTION 1 ELECTION OF DIRECTORS: The membership shall elect the Board of Directors.
SECTION 2 NUMBER AND TENURE OF DIRECTORS: There shall be one street director per street within the Crystal Springs subdivision
except for Pyrite. Pyrite street shall have one director for Phase I and one director for Phase II. Each Directors term
shall be for a period of two years,
beginning immediately after election. The terms for the initial Board of Directors shall be as follows: the three individuals
receiving the highest number of votes for Directors shall serve a two year term. After the first year, the Director's seats
that will be vacated will be voted on at the annual meeting to serve a two-year term as set out hereinabove. The Crystal
Springs Board of Directors will be given permission to name directors to the streets of any additional phases of Crystal Springs
as homeowners move in between HOA meetings.
SECTION 3 DUTIES: The business and property of the Association shall be managed by the Board of Directors.
SECTION 4 ELECTION OF OFFICERS: The membership shall elect a President, Vice-President, Secretary and Treasurer to serve
a one year term until the next election.
SECTION 5 DUTIES OF THE PRESIDENT: The President shall be Chief Executive Officer and hall the responsibility for the supervision
of the management of the affairs of the Association. The President shall preside over meetings of the Board of Directors.
SECTION 6 DUTIES OF THE VICE-PRESIDENT: The Vice-President shall perform the duties and exercise the powers of the President
during absence or disability of the President. In the event of the death, resignation or removal of the President, the Vice-President
shall serve as President until a new President has been elected.
SECTION 7 DUTIES OF THE SECRETARY: The Secretary shall keep the minutes for the meetings of the Board of Directors and the
membership, and shall keep and make all other records and reports, except for accounting purposes, necessary and proper for
the operation of the Association.
SECTION 8 DUTIES OF THE TREASURER: The Treasurer shall keep the books of account, maintain deposit accounts for the funds
which shall be subject to withdrawal upon the signatures of the President and Treasurer and whose
signatures shall be duly certified to the depositories, and be responsible for the proper reporting to any governmental agency
and the membership for funds received and paid out, including the responsibility to submit a financial report to the Board
of Directors at each regular Directors meeting and to the membership at the annual meeting of the membership.
SECTION 9 DIRECTORS MEETINGS: Regular meetings of the Board of Directors shall be held quarterly at a location to be determined.
Special meetings may be called at any time by the President, and may be called by any Officer upon written demand by two or
more Directors. The membership shall be notified of and may attend any Directors’ Meeting. Minutes of all Directors
Meetings will be distributed to the membership.
SECTION 10 PROCEDURE: Roberts Rules of Order shall govern all questions of procedure at all meetings.
SECTION 11 REMOVAL OF DIRECTORS AND NEWLY CREATED DIRECTORSHIPS AND VACANCIES: Any or all of the Directors may be removed
for cause by a vote of the membership or by action of the Board of Directors. Directors may be removed without cause only
be a majority vote of the members. A newly created Directorship resulting from the resignation or death of a Director may
be filled by a vote of a majority of the Directors then in office. Vacancies occurring by reason of the removal of Directors
with or without cause shall be filled by majority vote of the members. If the vote is tied, the President will cast the deciding
vote. A Director elected to fill a vacancy caused by resignation, death or removal shall be elected to hold
office for the unexpired term of his or her predecessor.
SECTION 12 NO COMPENSATION FOR DIRECTORS OR OFFICERS: No compensation shall be paid to Directors or Officers nor shall expenses
for attendance at meetings be authorized to be paid to Directors or Officers.
IV. COMMITTEES
SECTION 1 STANDING COMMITTEES: Standing committees to perform duties of significant and ongoing importance to the Association
may be created and their Chairs appointed by the Board of Directors, subject to confirmation by the membership at the annual
meeting.
SECTION 2 SPECIAL COMMITTEES: Special committees to meet short-term needs may be created and their Chairs appointed by the
President, subject to confirmation by the Board of Directors at its next meeting.
SECTION 3 ELIGIBILITY: Any member in good standing is eligible to chair and to serve on committees. Non-members may also
serve with approval of the Board of Directors.
V. MEETINGS
SECTION 1 MEMBERSHIP MEETINGS: Annual meetings of the full membership will be held once a year at a time and place to be
determined by the board of Directors. Special meeting may be called at any time with proper notice bye the Board of Directors
or by petition of one-fifth (23) of the members in good standing.
SECTION 2 BOARD OF DIRECTOR MEETINGS: Meetings will be held four times a year at such times and places as each newly elected
Board of Directors may determine and announce at the beginning of its term. Special meetings may be called at any time with
proper notice by the chair or by any four members of the Board of Directors.
SECTION 3 COMMITTEE MEETINGS: Committee meetings will be held when and where the committee deems appropriate.
SECTION 4- NOTICE OF MEETINGS: Notice of membership meetings will be by public announcement and by a minimum of two weeks
advance written or oral communication with each known person eligible for membership. Notice of Board of Director meetings
will be by written or oral communication with each Director and the membership. Committee meetings will be by written or
oral communication with each committee member and each member who has indicated specific interest in such notice.
SECTION 5 ATTENDANCE: All meetings will be open to all members in good standing. Additional person may be invited by the
Chair.
SECTION 6 QUORUM: At membership and at committee meetings a quorum will be the number of members in good standing present.
At Board of Directors meetings, a minimum of three Board of Directors in attendance will constitute a quorum.
SECTION 7 CONDUCT: All meetings will be conducted with the least formality necessary to assure reasonable efficiency and
observance of each participants right to be heard, to understand what is going on, and to vote on any issues raised.
VI. FINANCIAL AFFAIRS
SECTION 1 ANNUAL DUES: Membership dues, one per property will be approved by the Crystal Springs membership at the annual
meeting.
SECTION 2 VOLUNTARY DUES: Additional voluntary dues may be solicited by the board to finance specific projects or activities
of the Association.
SECTION 3 DEFICIT SPENDING: Deficit spending by the Association is not allowed.
SECTION 4 COLLECTION POLICY
1. Amounts Payable to the Association is the annual HOA dues.
2. Payment Schedule. Bills for the annual dues will be sent out by first class mail one week after they have been set at
the annual HOA meeting. Dues not received or postmarked 30 days from the day of the postmark on the
bills will be considered past due and late fees will begin to accrue.
3. Late Fees. A late fee of $5.00 shall be charged monthly, after sixty (60) days on all delinquent balances, not to exceed
the total of the annual dues.
4. Process for Delinquency Notification. First Notice of past dues will be sent by First Class Mail to an owner whose balance
is thirty (30) days past due. Second Notice will be sent by First Class Mail to an owner who is sixty (60) days past due.
Third Notice will be sent out by First Class Mail to an owner who is ninety (90) days past due. All past due bills will include
all current late fees in their total due. The names of homeowners who have not paid their dues in full after 90 days will
be listed in each Newsletter until their dues are current.
5. Financial Hardships. If for whatever reason a homeowner is financially unable to pay their HOA dues in a timely manner
a payment schedule can be arranged. The Homeowner in writing must present this to the President or Treasurer no later than
August 1 of the present fiscal year. Homeowners are encouraged to pay their annual dues in full within 30 days of the annual
meeting, but may also pay in three consecutive and equal monthly installments if arrangements are made with the Treasurer
prior to the due
date. Late fees will apply if they don’t make their monthly payments on time.
VII. AMENDMENT OF BYLAWS
SECTION 1 ; AMENDMENTS: The bylaws may be amended by a majority vote of those in attendance at a special meeting called for
that purpose and will include any proxy votes received prior to the meeting.
VIII. SPECIAL DEFINITIONS
SECTION 1 PROPERTY OWNERS: Any individual, family, group of persons or legal entity which owns real property, regardless
of how many properties are owned or how ownership is distributed among individuals or entity units.
SECTION 2 MEMBERS IN GOOD STANDING: Any property owner that has paid their annual dues for the current year and who is in
full compliance with the Crystal Springs Covenant will be considered a member in good standing.
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